Start by having a home for everything and making sure that items are put back where they belong. As the end of the day clean your workplace and create a document management system. And, start single-tasking. Most people cite multitasking as the main culprit for misplacing items.
For the sake of simplicity try to get down five tasks you need to accomplish. Using the principle you can probably eliminate the majority of the items on your list. It may feel unnatural at first but overtime this will condition you to scale up effort on the most important tasks.
Calendars have long been a fundamental tool for time management. However, online calendars have taken this to the next level. Personally, I use Google Calendar. But Outlook and Apple Calendar also work well. How productive do you think your day will be as a result?
But you can only handle so much. If you already have a full plate then decline that dinner invitation or helping your colleagues on a project until you have the spare time. Charles Duhigg, author of " The Power of Habit ," coined the term "keystone habits. These habits replace bad habits and solicit other good habits. Did you know that the average American commute is over 26 minutes?
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And, to make matters worse, that daily commute is getting longer. Add on-top the amount of time it takes getting ready and you can easily see how much time is wasted getting to and from work. While not possible for every job, telecommuting even twice a week can end-up saving you several hours per week. When you have related work, batch them together.
Schedule a specific time to handle these tasks. The reason? Yes, there are rules for this. Generally speaking, the number of recipients dictates how many revisions you should do, according to author David Silverman :. According to Milway, even setting a two-minute delay on your email can make a difference. Aside from the basics, there are a whole bunch of email tips that apply to specific circumstances.
Here are a few to use in tricky situations. For the most part, these are best dealt with in person. An email could be OK when you have a long history with someone and have a good grasp of their emotions. But you should approach your note by stating your intent before delving into the message and immediately change mediums if things start to get emotional. Pick up the phone or use Skype when tension arises.
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Make sure that addresses you willingly hand over to third parties stay with them, especially when the service they're offering is free. Keep it short and get to the point.
The Essential Guide to Crafting a Work Email
The long e-mail is a thing of the past. Write concisely, with lots of white space, so as to not overwhelm the recipient. Make sure when you look at what you're sending it doesn't look like a burden to read - feel free to use bullet points. The person reading your e-mail should not have to dig through several paragraphs in order to figure out what you're asking.
You should state the purpose of the e-mail within the first two sentences. Be clear, and be up front. Know your audience.
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Your e-mail greeting and sign-off should be consistent with the level of respect and formality of the person you're communicating with. Also, write for the person who will be reading it - if they tend to be very polite and formal, write in that language. The same goes for a receiver who tends to be more informal and relaxed. Always include a signature. You never want someone to have to look up how to get in touch with you. If you're social media savvy, include all of your social media information in your signature as well.
Your e-mail signature is a great way to let people know more about you, especially when your e-mail address is does not include your full name or company. Only use an auto-responder when necessary. An automatic response that says, "Thank you for your e-mail message. I will respond to you as soon as I can" is useless. However, one thing these messages do great is alert spammers that your e-mail is real and that they can add you to their spam list. Train your staff.
Business owners should make sure their staff is trained in e-mail communications - don't assume they know what they're doing, and what is considered professional. Set up e-mail standards that everyone at the company should abide by. Your e-mail is a reflection of you. Every e-mail you send adds to, or detracts from your reputation.
If your e-mail is scattered, disorganized, and filled with mistakes, the recipient will be inclined to think of you as a scattered, careless, and disorganized businessperson. Other people's opinions matter and in the professional world, their perception of you will be critical to your success.
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